Events

EAC Reminds Manufacturers of Testing and Certification Requirements

Open Comment on Proposed Information Quality Guidelines Policy

UOCAVA Pilot Program Testing Requirements

The Commissioners were briefed on Wyle Lab's re-accreditation and the Election Operations Assessment.

ES&S Unity 3.2.1.0 Draft Test Plan v.3.0

Administration of Payments Received Under the Help America Vote Act by Arkansas Secretary of State

The comment period deadline was extended from March 24 to April 19.

Commissioners discussed proposed MOE policies and voted 3-0 to submit the proposed MOE policy for public comment for 30 days.

Pre-Election Logic and Accuracy Testing and Post-Election Audit Initiative

The EAC Board of Advisors reviewed and provided comment on Phase II of the Election Operations Assessment, considering threat trees for the seven voting types covered by the Election Operations Assessment.

The Commission was briefed on the Memorandum of Understanding with OAS, Maintenance of Effort Update, Advisory Opinion Request AOR-09-016 and Annual Grants Report.

The Technical Guidelines Development Committee conducted a plenary meeting on December 9-10, 2009. Topics included EAC’s Testing and Certification process, UOCAVA, and EAC’s Voting System Election Operations Assessment.

Topics included updates from Payments and Grants, the Election Administration and Voting Survey, the MOVE Act, UOCAVA and FVAP.

Topics included updates from Payments and Grants and the Election Administration and Voting Survey, the MOVE Act, UOCAVA and FVAP.

The Commissioners voted on the UOCAVA Report, EAVS Report and the Asian translations for the National Form.

The Commission hosted a round table discussion regarding research, development and implementation of technologies and other assistance to make voting more accessible.

The Commission held a public meeting to consider administrative matters, receive an update regarding the iBeta Lab Assessment Report, consider a Memorandum of Understanding (MOU) with the Organization of American States (OAS), and host a panel discussion.

The EAC Board of Advisors reviewed and commented on five draft chapters of the Election Management Guidelines. The draft chapters contained best practices and recommendations regarding: Building Community Partnerships; Canvassing and Certifying an Election; Communicating with the Public; Conducting a Recount, and Provisional Ballots.

EAC Standards Board Virtual Meeting Room at www.eac.gov. The virtual meeting room remained open from Wednesday, September 9, 2009 to Friday, September 18, 2009. The site was available 24 hours per day during that 9-day period. The Standards Board neither took votes nor proposed resolutions during the 9-day forum of September 9 – September 18, 2009. Members posted comments about the five draft chapters of the Election Management Guidelines.

EAC Standards Board Virtual Meeting Room at www.eac.gov. The virtual meeting room remained open from Wednesday, September 9, 2009 to Friday, September 18, 2009. The site was available 24 hours per day during that 9-day period.

The Commission held a public meeting to consider administrative matters, receive an update about UOCAVA activities, and hear panelists discuss the July 19, 2009 NASS Resolution on Help America Vote Act of 2002 (HAVA) Grant and Payment Distinction.

Topics: VVSG Next Iteration, NIST's Role in Reseach and Standards, Resolutions

The Commission held a public meeting to consider administrative matters, consider re-accreditation of two voting system test laboratories, and receive a briefing on the Accessible Voting Technology Initiative.

The Commission held a public meeting to consider administrative matters, receive an update on guidance to the States regarding 2009 requirements payments, and consider a report to Congress on the Election Data Collection Grants program.

Topics: Prime III Voting System Developmental Research Project, Testing and Certification Program, UOCAVA Voting Systems, Comments on Election of Operation Assessment, EAC Strategic Plan 2009-2014, Election Day Data Grants, Proposed Changes to 2005 VVSG

The Commission heard testimony on Part 1 of the Military and Overseas Citizens: Counting Their Votes publication.

The EAC Board of Advisers reviewed and provided comment on Phase I of the draft Election Operations Assessment. Phase I of the project was geared towards information gathering and modeling and was designed to create the framework for the remaining two phases of the project. The scope of the document and the project that created it focus on procedures and equipment that move the ballot through the electoral process.

The Commission held a public meeting and workshop on Cost-Saving Practices for Election Management. The Commission also considered other administrative matters.

The Commission held a public meeting and hearing to consider administrative matters and receive presentations on the topic Voter Registration Databases: Initial Discussion on Reviewing HAVA Mandated Guidance.

Standards Board Meeting

EAC Standards Board Virtual Meeting Room at www.eac.gov. The Virtual Meeting Room remained open from Monday, February 8, 2010, 9:00 A.M. EST to Friday, February 19, 2010, 9:00 P.M. EST. The site was available 24 hours per day during that 12-day period.

The Commission received an update on the voting system certification program. Commissioners installed new officers for 2009 and considered other administrative matters.

Commissioners discussed in closed session appointment of the EAC General Counsel.

The meeting helped the EAC to propose a pilot program exploring how it might assist States in shortening the timeline for product certifications and potentially save the costs of redundant Federal/State testing.

The Commission discussed the Appointment of the EAC General Counsel.

Commissioners elected officers for 2009 and considered the a draft working group policy and an EAC strategic plan. Commissioners will receive an Election Day 2008 EAC Activity Report, an update on the 2008 Election Day Survey, and considered other administrative matters. Commissioners held a closed session discussion about the EAC general counsel position.

Commissioners met and held a panel discussion to examine key issues facing election officials and journalists in reporting election results, particularly in competitive states. Some of the topics include: (1) voting systems technology; (2) non-traditional ballots such as provisional and absentee ballots and ballots of military and overseas citizens; (3) time and procedures for getting election results; (4) post-election issues such as recounts and audits; (5) time zones, and more.

Commissioners considered and voted on Draft EAC Guidance to States Regarding Material Changes to State Plans, the accreditation of CIBER, Inc. and considered a Draft Working Group Policy [formally known as Draft Policy for Joint Partnership Task Force of EAC and State Election Officials Regarding Spending of HAVA Funds]. Commissioners discussed revisions to the advisory opinion process and consider other administrative matters.

Commissioners held a workshop discussion on Preparing for Election Day 2008 and Empowering Voters, will consider Advisory Opinion 07-003-A and 07-003-B Regarding Maintenance of Effort. Commissioners will consider (1) a Draft Policy for Notice and Public Comment, (2) Proposed Administrative Regulations and receive an Update on Final Administrative Regulations, (3) adoption of the Alternative Voting Methods Study and (4) Best Practices on voting systems for Election Day.

EAC Board of Advisors held a Virtual Meeting. The virtual meeting room opened on Thursday, September 11, 2008 at 9:00 A.M. EDT and closed on Monday, September 15, 2008, at 5:00 P.M. EDT. The site was available 24-hours per day during that 5-day period.

Commissioners held a workshop discussion on Preparing for Election Day 2008 and Statewide Voter Registration Databases. Commissioners considered and voted on whether to modify Advisory Opinion 07-003-A, 07-003-B Regarding Maintenance of Effort. Commissioners will consider (1) a Draft Policy for Notice and Public Comment, (2) Draft Policy for Joint Partnership Task Force of EAC and State Election Officials, and (3) Proposed Administrative Regulations.

EAC Board of Advisors Virtual Meeting Room at www.eac.gov. The virtual meeting room opened on Monday, August 4, 2008, at 9:00 A.M. EDT and closed on Friday, August 8, 2008, at 5:00 P.M. EDT. The site was available 24 hours per day during that 5-day period.

The Commissioners considered Advisory Opinion 07-003-A and 07-003-B Regarding Maintenance of Effort, (2) Adoption of EAC Laboratory Accreditation Program Manual, (3) draft Policy for Joint Partnership Task Force of EAC and State Election Officials Regarding Spending of HAVA Funds, (4) Draft Policy for Notice and Public Comment, (5) draft changes to the TGDC Charter, (6) updating LA, MI, VT state instructions on the national voter registration form, and (6) other administrative matters.

The Commissioners considered (1) Advisory Opinion 07-003-A and 07-003-B Regarding Maintenance of Effort, (2) adopting EAC Draft Chapters of the Election Management Guidelines Project, (3) Draft Policy for Joint Partnership Task Force of EAC and State Election Officials Regarding Spending of HAVA Funds, (4) draft Policy for Notice and Public Comment, (5) draft Policy regarding Allocable Cost Principles for HAVA Funding, (6) updating the MD, MI, LA state instructions on the national form.

The U.S. Election Assistance Commission (EAC) Board of Advisors, as required by the Help America Vote Act of 2002, met to receive updates on EAC program activities. The Board received presentations on the proposed next iteration of the Voluntary Voting System Guidelines (VVSG), as were submitted to EAC from the commission's Technical Guidelines Development Committee (TGDC). The Board received presentations on the Vote Count and Vote Recount Study and will formulate recommendations.

The Commissioners considered updating MI and LA state instructions on the national voter registration form, (2) adopting the Voter Hotline Study Report and the First Time Voter Study Report, (3) Advisory Opinion 07-003-A regarding Maintenance of Effort (MOE) funding, pursuant to HAVA Section 254 (a) (7). Comments were taken from members of the public who have registered to speak regarding whether to modify Advisory Opinion 07-003-A.

The EAC Board of Advisors reviewed and provided comment oneight draft chapters of the Election Management Guidelines. Thedraft chapters contained recommendations and best practicesregarding: absentee voting and vote by mail; acceptance testing;ballot building; contingency planning and change management;developing an audit trail; polling place and vote center management; pre-election and parallel testing; and uniformed andoverseas voters.

The Commission hosted an interdisciplinary roundtable discussion of the TGDC recommended Voluntary Voting System Guidelines. The discussion was focused on (1) the cost implications of the proposed VVSG; (2) the effect of the new standards on the time in process for voting systems; (3) increasing the efficiency of testing; (4) the possible implementation time of the next iteration of the VVSG; (5) Innovation in voting technology; (6) Risks associated with voting system technology.

The Commissioners considered the following items: whether to modify Advisory Opinion 07-003-A regarding Maintenance of Effort (MOE) funding, pursuant to HAVA Section 254 (a) (7); whether to update the Michigan state instructions on the national voter registration form. Commissioners will receive a briefing regarding HAVA State Plans, hold a fact-gathering hearing regarding Iowa's audit appeal, as part of the audit appeal process established by the Commission, and other administrative matters.

The Commission hosted an election official roundtable discussion of the TGDC's recommended Voluntary Voting System Guidelines. The discussion will be focused upon: (1)The usability and readability of the proposed standards; (2) The creation of a risk assessment for voting systems; (3) Stability of the standards vs. the need to create flexible standards that promote innovation;(4) Open Ended Vulnerability Testing (OEVT) and how it fits into the proposed standards.