In addition to FAQs, the EAC publishes guidance on grant requirements such as reporting and closeout on our website: https://www.eac.gov/payments-and-grants/financial-progress-reporting

For additional guidance and general questions about EAC grants and HAVA, please email [email protected] or [email protected].

Yes, semi-annual, and annual reporting are required. Both a Federal Financial Report (FFR) and a narrative Progress Report are due for semi-annual and annual reporting cycles.

See “Reporting” for more information about the EAC’s reporting requirements.

The EAC considers requests for extensions on a case-by-case basis. Requests must be made in writing via email prior to the deadline of the required submission and should include an explanation for why the extension is needed.

A corrective action plan (CAP) is a step-by-step plan of action that is developed to achieve targeted outcomes for resolution of an identified problem or noncompliance. The EAC requires a CAP for grantees that are out of compliance with grant requirements (e.g. missed reporting deadlines).

The Consolidated Appropriations Act of 2020 authorizes the federal funds, titled “Election Security Grants” in the Act “to make payments to states for activities to improve the administration of elections for federal office, including to enhance election technology and make election security improvements.

The accompanying Congressional joint explanatory statement states, “Consistent with the requirements of HAVA, states may use this funding to: replace voting equipment that only records a voter's intent electronically with equipment that utilizes a voter-verified paper record; implement a post-election audit system that provides a high-level of confidence in the accuracy of the final vote tally; upgrade election-related computer systems to address cyber vulnerabilities identified through [Department of Homeland Security] or similar scans or assessments of existing election systems; facilitate cybersecurity training for the state chief election official's office and local election officials; implement established cybersecurity best practices for election systems; and fund other activities that will improve the security of elections for federal office.”

See “Post-Award Usage of Funds” for specific examples of allowable activities under HAVA.

Capital improvements to land, buildings, or equipment which materially increase their value require prior written approval from the EAC per 2 CFR 200.439. Without pre-approval, capital improvement costs are not allowable.

State allocations for mandatory grants under HAVA are calculated based on a formula established in the law that includes three steps:

1. A minimum percentage is allocated to all states and the District of Columbia (½ of 1% of the appropriation) and the five territories (1/10 of 1%).
2. The remainder is allocated based on the voting age population of each state in relation to the total voting age population of all states as reported in the most recent decennial census.
3. If all states and territories do not receive the guaranteed minimum payment in HAVA ($1,000,000 for territories and $5,000,000 for the 50 states and the District of Columbia), funds are re-allocated from states above that minimum to states below the minimum to ensure all states and territories receive at least the guaranteed minimum.

The guaranteed minimum payment established in the law can be changed in appropriations language.