EAC Standards Board to Gather in Memphis for Annual Meeting

April 11-12, 2019


New Voting System Guidelines, Disaster Preparedness, Election Security Shape Agenda

Silver Spring, Md. – Members of the U.S. Election Assistance Commission’s (EAC) Standards Board will meet in Memphis from April 11-12 to discuss election security, the next generation of voluntary voting system guidelines testing requirements, disaster management and recovery, as well as election law. The event will feature presentations from the Office of the Director of National Intelligence (ODNI), U.S. Department of Justice, National Institute of Standards and Technology, election officials from across the nation and EAC staff. It will also include a Voting Rights Act training for members that will take place at the National Civil Rights Museum at the Lorraine Motel.

The EAC Standards Board meeting in Memphis takes place as news coverage focuses on how best to prepare for the 2020 Presidential Election, including how to ensure election integrity, shore up security, address aging voting equipment and protect the right of every eligible American to vote privately and independently. The Standards Board meeting will include robust conversations regarding each of these topics, as well as other aspects of the EAC’s mission as mandated by the Help America Vote Act of 2002 (HAVA).

The EAC Standards Board was established under HAVA and is comprised of 110 state and local election leaders representing each state and U.S. territory. Among its members are 55 state election officials selected by their respective chief state election official, and 55 local election officials selected through a process supervised by the chief state election official. HAVA prohibits any two members representing the same state to be members of the same political party.

The following meeting agenda lists all events that are open to members of the media. Please note that meal service is not provided for press. Space is limited, so reporters wishing to attend are asked to reserve their spot by contacting Brenda Bowser Soder at or 202-897-9285. In addition, Soder will coordinate all interview requests for specific speakers.


Draft Agenda

U.S. Election Assistance Commission
118 S 2nd St, Memphis, TN 38103

Thursday April 11 - Friday, April 12, 2019
[subject to change and approval]



Thursday, April 11, 2019


7:00 – 9:00 a.m.                     Breakfast

Hernando Desoto Room (Mezzanine Level)  


8:00 - 9:00 a.m.                      Registration

Outside the Entrance to the Continental Ballroom (Mezzanine Level)


9:00 - 9:30 a.m.                      Meeting takes place in Continental Ballroom (Mezzanine Level)


Call to Order

Greg Riddlemoser, Chairman, EAC Standards Board


Welcome to Memphis!

Commissioner Donald Palmer

Designated Federal Officer, EAC Standards Board


Secretary Tre Hargett (video message)

Tennessee Secretary of State


Senators Blackburn and Alexander (video messages)

Invite, Waiting to Hear


Pledge of Allegiance

Presentation of the Colors, Military Color Guard

Commissioner Donald Palmer, EAC, Standards Board DFO


Roll Call

Secretary Reynaldo A. Valenzuela, EAC Standards Board


Determination of Quorum

Greg Riddlemoser, Chairman, EAC Standards Board


Welcome Remarks from the Commissioners

Chairwoman Christy McCormick, EAC

Vice Chair Benjamin Hovland, EAC

Commissioner Donald Palmer, EAC, DFO

Commissioner Thomas Hicks, EAC


9:30 - 9:50 a.m.                      Introductory Business

Approval of Minutes of April 11-12, 2018 Meeting

Packet Material Review

Standards Board Election Ballot Instructions

Overview of Committees


9:50 - 10:00 a.m.                    FACA Responsibilities and role of Board under HAVA

Clifford D. Tatum, General Counsel, EAC



10:00 - 10:45 a.m.                  ODNI Unclassified Intel Briefing for Election Officials

Joe Morosco, Assistant Director, Office of the National

Intelligence, Manager for Counterintelligence, National

Counterintelligence and Security Center (NCSC)

Spencer Fisher, Chief Counsel, National Counterintelligence

and Security Center, ODNI/Office of General Counsel


10:30 - 11:00 a.m.                  Break

Beverages & Snacks Provided in the Continental Ballroom


10:45 a.m. - Noon                  Overview of EAC Mission in 2019

Executive Director Brian D. Newby


Noon – 1:45 p.m.                   Lunch

Skyway Ballroom


Luncheon Keynote

Eric Dreiband, Assistant Attorney General for the Civil Rights

Division, U.S. Department of Justice


Lunch Panel - Disaster Management & Recovery

Kyle Ardoin, Louisiana Secretary of State

Candace Grubbs, Butte County, California, Clerk/Recorder & Registrar of Voters

Maria Matthews, Division Director of Elections, Florida Department of State



1:45 - 4:45 p.m.                      VVSG & Requirements; Consideration of Resolution

Continental Ballroom

Greg Riddlemoser, VVSG Committee

NIST Manager Mary Brady

Ryan Macias & Jerome Lovato, Testing & Certification, EAC

Snacks & Beverages served during the session from 3:30 to 4 p.m.


4:45 - 5:00 p.m.                      Miscellaneous Announcements & Business


5:45 p.m.                                Executive Committee Dinner

Louis XVI Room (Mezzanine Level)


Non-Executive Committee Members on your own


7:30 p.m.                                Executive Board Meeting

Exeter Room

Approval of past minutes

Committee reports

Election of Officers

Review of member interest surveys

Review of committee members



Friday, April 12, 2019


7:00 - 8:00 a.m.                      Breakfast

Hernando Desoto Room (Mezzanine Level)


8:00 - 8:15 a.m.                      Housekeeping

Continental Ballroom (Mezzanine Level)

Announcement of Officers

Committee Assignments


8:15 - 9:15 a.m.                      EAVS

Nichelle Williams and David Kuennen, Research, EAC


9:15 – 10-:00 a.m.                  Department of Justice - Election Offenses

Michael Dunavant

United States Attorney, Western District of Tennessee


10:00 - 11:00 a.m.                  Committee Meeting Breakouts

VVSG – Galaxie Room (3rd Floor)

Clearinghouse – Fortuna Room (3rd Floor)

EAVS – International Room (3rd Floor)

USPS – Devonshire Room (3rd Floor)

Bylaws – Continental Ballroom

Cybersecurity - Exeter Room (3rd Floor)


11:00-11:30 a.m.                    Committee Reports

Continental Ballroom


11:30-11:45 a.m.                    Any Remaining Announcements or Business

Motion to Adjourn


11:45 – 12:30 p.m.                 Lunch “To Go”

Outside Continental Ballroom



12:30 p.m.                              Leave for the National Civil Rights Museum at the Lorraine Motel

Those participating in the optional training should convene in the hotel lobby no

later than 12:30 p.m. to walk to the National Civil Rights Museum at the Lorraine

Motel (approximately .6 miles)


1:00 – 2:00 p.m.                     The Voting Rights Act: Optional Training at the National Civil Rights

Museum at the Lorraine Motel

Hooks Hyde Hall, Lunch Provided

Training Presentation by Commissioner Donald Palmer

Remarks by Eric Dreiband, Assistant Attorney General for the Civil Rights

Division, U.S. Department of Justice


2:00 – 3:00 p.m.                     Optional Museum Tour

Participants Interested in Touring the National Civil Rights Museum

may do so following the luncheon.

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The U.S. Election Assistance Commission (EAC) was established by the Help America Vote Act of 2002 (HAVA). It is an independent, bipartisan commission charged with ensuring secure, accurate and accessible elections by developing guidance to meet HAVA requirements, adopting voluntary voting system guidelines, and serving as a national clearinghouse of information on election administration. EAC also accredits testing laboratories and certifies voting systems, as well as administers the use of HAVA funds. For more information, visit

(301) 563-3919