Michigan - Election Division, City of Flint Clerks Office
Program Title
Absent Voter Counting Board Reorganization - Documentation and Communications
Program Summary
The Absent Voter Counting Board in Flint had a history of late completion, dissatisfaction and even skepticism from observers, and a sense among members that they could do things in their own way. In a cooperative effort between the Clerks Office and the Elections Group, staff defined tasks down to the simplest steps, wrote job descriptions for each member of the board, and created a linear flow of materials to prevent confusion about ballot status. Additionally, staff color-coded stations to correspond to specific jobs, using the color-coded system for signs and observer handouts to allow quick recognition of what was happening in each area of the counting board. Chain of Custody/Ballot Accounting forms were also color-coded to associate each task and signature-set with the appropriate station and set of Poll Inspectors.