Payment & Grants

HAVA Funds State Chart View

On Friday, March 23, 2018, President Donald J. Trump signed the Consolidated Appropriations Act of 2018 into law. The Act included $380 million in grants, made available to states to improve the administration of elections for Federal office, including to enhance technology and make certain election security improvements. The2018 HAVA Election Security Fund, authorized under Title I Section 101 of the Help America Vote Act (HAVA) of 2002, marks the first new appropriations for HAVA grants since FY2010. This funding will provide states with additional resources to secure and improve election system.
State State Narrative Request Letter Final Payment 5% Match Total Award
Alabama State Narrative Funds Request 6,160,393 308,020 6,468,413
Alaska State Narrative Funds Request 3,000,000 150,000 3,150,000
American Samoa State Narrative Funds Request 600,000 n/a 600,000
Arizona State Narrative Funds Request 7,463,675 373,184 7,836,859
Arkansas State Narrative Funds Request 4,475,015 223,751 4,698,766
California State Narrative Funds Request 34,558,874 1,727,944 36,286,818
Colorado State Narrative Funds Request 6,342,979 317,149 6,660,128
Connecticut State Narrative Funds Request 5,120,554 256,028 5,376,582
Delaware State Narrative Funds Request 3,000,000 150,000 3,150,000
District of Columbia State Narrative Funds Request 3,000,000 150,000 3,150,000
Florida State Narrative Funds Request 19,187,003 959,350 20,146,353
Georgia State Narrative Funds Request 10,305,783 515,289 10,821,072
Guam State Narrative Funds Request 600,000 n/a 600,000
Hawaii State Narrative Funds Request 3,134,080 156,704 3,290,784
Idaho State Narrative Funds Request 3,229,896 161,495 3,391,391
Illinois State Narrative Funds Request 13,232,290 661,615 13,893,905
Indiana State Narrative Funds Request 7,595,088 379,754 7,974,842
Iowa State Narrative Funds Request 4,608,084 230,404 4,838,488
Kansas State Narrative Funds Request 4,383,595 219,180 4,602,774
Kentucky State Narrative Funds Request 5,773,423 288,671 6,062,094
Louisiana State Narrative Funds Request 5,889,487 294,474 6,183,961
Maine State Narrative Funds Request 3,130,979 156,549 3,287,528
Maryland State Narrative Funds Request 7,063,699 353,185 7,416,884
Massachusetts State Narrative Funds Request 7,890,854 394,543 8,285,396
Michigan State Narrative Funds Request 10,706,992 535,350 11,242,341
Minnesota State Narrative Funds Request 6,595,610 329,781 6,925,391
Mississippi State Narrative Funds Request 4,483,541 224,177 4,707,718
Missouri State Narrative Funds Request 7,230,625 361,531 7,592,156
Montana State Narrative Funds Request 3,000,000 150,000 3,150,000
Nebraska State Narrative Funds Request 3,496,936 174,847 3,671,783
Nevada State Narrative Funds Request 4,277,723 213,886 4,491,609
New Hampshire State Narrative Funds Request 3,102,253 155,113 3,257,366
New Jersey State Narrative Funds Request 9,757,450 487,873 10,245,323
New Mexico State Narrative Funds Request 3,699,470 184,973 3,884,443
New York State Narrative Funds Request 19,483,647 974,182 20,457,829
North Carolina State Narrative Funds Request 10,373,237 518,662 10,891,899
North Dakota State Narrative Funds Request 3,000,000 150,000 3,150,000
Ohio State Narrative Funds Request 12,186,021 609,301 12,795,322
Oklahoma State Narrative Funds Request 5,196,017 259,801 5,455,818
Oregon State Narrative Funds Request 5,362,981 268,149 5,631,130
Pennsylvania State Narrative Funds Request 13,476,156 673,808 14,149,964
Puerto Rico State Narrative Funds Request 3,676,962 183,848 3,860,810
Rhode Island State Narrative Funds Request 3,000,000 150,000 3,150,000
South Carolina State Narrative Funds Request 6,040,794 302,040 6,342,834
South Dakota State Narrative Funds Request 3,000,000 150,000 3,150,000
Tennessee State Narrative Funds Request 7,565,418 378,271 7,943,689
Texas State Narrative Funds Request 23,252,604 1,162,630 24,415,234
U.S. Virgin Islands State Narrative Funds Request 600,000 n/a 600,000
Utah State Narrative Funds Request 4,111,052 205,553 4,316,605
Vermont State Narrative Funds Request 3,000,000 150,000 3,150,000
Virginia State Narrative Funds Request 9,080,731 454,037 9,534,767
Washington State Narrative Funds Request 7,907,768 395,388 8,303,156
West Virginia State Narrative Funds Request 3,611,943 180,597 3,792,540
Wisconsin State Narrative Funds Request 6,978,318 348,916 7,327,234
Wyoming State Narrative Funds Request 3,000,000 150,000 3,150,000

On Friday, March 23, President Donald J. Trump signed the Consolidated Appropriations Act of 2018 (the Act) into law. The Act included $380 million in grants, made available to states to improve the administration of elections for Federal office, including to enhance technology and make election security improvements. The 2018 HAVA Election Security Fund, authorized under Title I Section 101 of the Help America Vote Act (HAVA) of 2002, marks the first new appropriations for HAVA grants since FY2010. This funding will provide states with additional resources to secure and improve election systems. Below is additional information about the grants.

 

"This FAQ is a living document and updated as new information becomes available. This was last updated on March 30, 2018."

HAVA Funds Questions

2018 HAVA Election Security Funds

Allowable Costs for 2018 HAVA Funds

Questions & Answers

2018 HAVA Election Security Funds

How much money is available and how much will each state be awarded?

The Consolidated Appropriations Act of 2018 provides $380 million to the U.S. Election Assistance Commission (EAC), as authorized under Title I Section 101 of the Help America Vote Act (HAVA) of 2002 (P.L. 107-252), to make grant payments to states using the voting age population formula described in Sections 101 and 103 of HAVA. A chart showing how much each state is being awarded can be found at https://www.eac.gov/2018funding.

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Who is eligible to receive funds?

Awards will be made to the entities eligible to receive federal assistance under Title I of HAVA, which includes the 50 states, the District of Columbia, the Commonwealth of Puerto Rico, Guam, American Samoa and the U.S. Virgin Islands (herein referred to as “the states”). The states may re-grant/distribute funds to local election districts/offices at their discretion.

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When will the funds be available for states to use and how long do states have to spend the funds?

States will receive grant award notification letters from the EAC by early April 2018. The letter will allow states to incur costs, with prior EAC approval, against the forthcoming grant awards, effective the date of the notification letter. Funds will be available for states to deposit in their state election accounts when they return signed grant documents and the required certifications and assurances. States have until September 30, 2023 to request their funds and get the money in their accounts, after which time any funds remaining at EAC will automatically be returned to the U.S. Treasury.  

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What is the process for applying for funds?

The funds are available as formula, non-competitive grants. States will be asked to submit a 2-3 page narrative overview of activities to be supported with the funds and a line item budget within 90 days of receiving their Notice of Grant Awards. Detailed guidance on development of the plans and budgets will be forthcoming. Note that the awards will be issued and funds available for drawdown prior to receipt of the plan overview to expedite and support any needed expenditures ahead of the 2018 Election.

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Is there a state match requirement and when/how do states have to provide the match?

States are required to match 5 percent of these funds awarded within two years of receiving federal funds. States may either deposit matching funds in their state election accounts or track eligible funds/activities from their state and local general operating budgets to meet the match obligations. State and local funds used for match must be different from funds used to meet Maintenance of Effort or state match associated with HAVA Requirement Payments. American Samoa, Guam and the U.S. Virgin Islands are exempt from the match requirement.

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How can states use the funds?

Consistent with provisions in HAVA, states have discretion upon expenditures. The EAC can answer specific questions about how the money may be utilized, and will be capturing questions from states and sharing the answers in updated versions of this FAQ document. 

As a point of reference, the EAC is including along with these FAQs the section of the Consolidated Appropriations Act of 2018 that authorizes and appropriates the federal funds as well as pages 1 and 57 of “Division E – Financial Services and General Government Appropriations Act, 2018,” which is a joint explanatory statement that indicates congressional intent on how the funds may be spent. The joint explanatory language provides on page 57, that:

The bill provides $380,000,000 to the Election Assistance Commission to make payments to states for activities to improve the administration of elections for Federal office, including to enhance election technology and make election security improvements, as authorized under sections 101, 103, and 104 of the Help America Vote Act (HAVA) of 2002 (P.L. 107-252). Consistent with the requirements of HAVA, states may use this funding to

  1. Replace voting equipment that only records a voter's intent electronically with equipment that utilizes a voter verified paper record;
  2. Implement a post-election audit system that provides a high level of confidence in the accuracy of the final vote tally;
  3. Upgrade election­ related computer systems to address cyber vulnerabilities identified through Department of Homeland Security, or similar scans or assessments of, existing election systems;
  4. Facilitate cybersecurity training for the state chief election official's office and local election officials;
  5. Implement established cybersecurity best practices for election systems; and
  6. Fund other activities that will improve the security of elections for Federal office.

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Will the funds be available in time to impact the 2018 elections?

The EAC is committed to making funds available as soon as feasibly possible. By releasing these funds quickly, it is hoped that the grants can have an immediate impact on the 2018 election cycle. How the funds will impact the 2018 elections will be entirely determined by how and at what pace states and localities deploy the federal resources. 

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What are the reporting requirements for states receiving funds?

States must provide an annual standard Federal Financial Report and program narrative for the period ending September 30, which is due by December 30 of the same year.

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What if our state still has some HAVA funds remaining?

Any HAVA funds still remaining at the state level should be tracked and reported separately from this new award. HAVA funds disbursed in earlier years are available for use until expended and have no impact on the amount awarded for this grant program.

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Can funds be distributed if the EAC does not have a Commissioner quorum?

Yes. A quorum is not needed to distribute funds to states.

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What does "Reserve" mean?

The states have a great deal of flexibility in how they deploy the federal grant funds.  The Reserve category on the budget worksheets are for funds that have not yet been budgeted by the States. As needs or threats become apparent, the funds designated in Reserve will move to other categories on the budget worksheet.  

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Allowable Costs for 2018 HAVA Funds

Good morning. I'm curious if HAVA funding may ONLY be used for the purchase of election equipment in instances where the equipment does not have a paper record? Any clarification on this matter would be appreciated.

HAVA funds may be used to replace any voting equipment designated by the grantee or its sub-receipts to be at the end of its useful life. Equipment title holders should follow local and state rules for the disposition of sensitive equipment.

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Can we use HAVA dollars to pay for Hotels for employees attending a cybersecurity training?

Travel and lodging are allowable costs under the grant. If the conference directly supports the mission/activities of the election jurisdiction sending the employee, then this would be an allowable expense.

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Can 2018 HAVA funds be used for accessibility? Our Elections Director leans toward restricting HAVA funds only for cyber security and not accessibility.

The 2018 HAVA Election Security grant funds can be used for accessibility. Each state, and in some cases local jurisdictions if funds have been subgranted, have discretion on how the funds should be spent.  EAC encourages states to spend funds on accessibility.

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