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Thursday, June 19, 2008

Public Meeting

01:00 PM - 05:00 PM U.S. Election Assistance Commission
1225 New York Ave, Suite 150
Washington, DC, 20005

(202) 566-3100

The Commissioners will consider (1) Advisory Opinion 07-003-A and 07-003-B Regarding Maintenance of Effort, (2) adopting EAC Draft Chapters of the Election Management Guidelines Project, (3) Draft Policy for Joint Partnership Task Force of EAC and State Election Officials Regarding Spending of HAVA Funds, (4) draft Policy for Notice and Public Comment, (5) draft Policy regarding Allocable Cost Principles for HAVA Funding, (6) updating the MD, MI, LA state instructions on the national form.

Proposals Under Consideration
  • Advisory 07-003-A – Maintenance of Effort Funding (Tabled 3-1)

  • EAC Advisory 07-003B Maintenance of Effort -- This advisory supercedes and replaces EAC Advisory 07-003 and EAC Advisory 07-003-A; Commissioners placed this policy on next meeting's agenda.

  • Edgardo Cortés, EAC Acting Division Director, HAVA Payments and Grants and Election Administration Improvement Programs

    • HAVA Financial Reports Review Update

    • Recommendations Regarding Pending State Requests to Change the Federal Form State Specific Instructions

    • Guidelines on HAVA Section 254(a)(11): Material Changes in the Administration of HAVA State Plans. Commissioners approved posting for public comment an amended draft of EAC Guidance to States Regarding Updates to the State Plans. Revised draft is included below.

Maintenance of Effort Comments

View all comments submitted about Vice Chair Hunter's and Commissioner Hillman's Maintenance of Effort Funding Proposals in the Payments and Grants Comment Archives. Please submit comments by email to HAVAinfo@eac.gov and include the policy title in the subject line. The comment period for Commissioner Hillman's proposal ended June 16, 2008.

  • Election Management Guidelines (8 new chapters) (Adopted 4-0)

  • Draft Notice and Public Comment Policy -- Introduced by Commissioner Hillman. Public comments will be accepted for 30 days, beginning June 20, 2008. Comments may be submitted to HAVAinfo@eac.gov. Please indicate the policy in the subject line.

  • 3-1 (Carried) Motion to Table the Advisory 07-003-A on Maintenance of Effort (MOE)

  • 4-0 Motion to Adopt the eight chapter of the Election Management Guidelines

  • 2-1-1 (Failed) Vote to end discussion on "Guidelines on Material Changes in State Plans"

  • 4-0 (Carried) Motion to Post the Administrative Regulations to the Federal Register for a 60-day public comment

  • 4-0 (Carried) Motion to Post the "Guidelines on Material Changes in State Plans" to the Federal Register for a 30-day public comment

  • 4-0 (Carried) Motion to Adopt Maryland State-Specific instructions

  • 4-0 Motion to Post draft policy for "Notice and Public Comment" for 30 days for public comment

Export to Outlook Related Events: Documents:
Sunshine Notice
Sunshine Notice Amended
EAC Advisory 07-003-A MOE Funding