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Contingency Planning and Change Management

Title: Contingency Planning and Change Management

Review the Comments for this Section:

 

Comment  Creator  Last Modified 
  barnwine 04/25/2008 03:31 PM

 

Introduction:

  • The introduction should be revised to point out that there are often federal, state and local election laws and regulations governing various points and recommendations throughout the section.

  • The introduction should emphasize that state and local election laws and regulations, and relevant case law, should always be followed and supersede recommendations contained in this document. Additionally, the introduction should encourage local election officials and administrators to seek, whenever possible, written clarification from state officials when there is a question as to whether a practice is permitted or prohibited under state law.

barnwine 04/25/2008 03:35 PM

 

Developing and implementing contingency plans:

Additional Things to consider when developing the action plan-

  • In addition to representatives from the groups already listed, sections discussing whom to involve in the contingency planning and implementation process should be revised to include representatives from non-governmental organizations that are involved in election and voting issues, and non-partisan groups engaged in voter registration, voter education, and civic participation. Additionally, representatives from interested legal organizations or bar associations should also be involved to ensure that contingency plans are consistent with applicable law.

  • The final list of bullet points on page 12 should be revised to include a recommendation to review any relevant state and local laws governing mandatory and recommended Emergency Management procedures.

Box 1.0 Community Collaborations-

  • In addition to representatives from the groups already listed, the section discussing whom to involve in the contingency planning and implementation process should be revised to include representatives from non-partisan groups engaged in voter registration, voter education, and civic participation; as well as representatives from interested legal organizations or bar associations to ensure that contingency plans are consistent with applicable law.

Box 2.0 Creating a Media Action Plan-

  • The final bullet point should be revised to include that email addresses, in addition to phone numbers, should also be listed for media contacts.

 

barnwine 04/25/2008 03:36 PM
 

Contingency Planning for Unexpected Events on Election Day:

Generally-

  • The introductory paragraphs should be revised to include that there should be an adequate system and process for communication so that local board of elections can communicate information to poll officials at every precinct and that poll officials can communicate with the local board of elections. Among other things, the board of elections needs to have sufficient telecommunivations equipment and staffing to handle communications from poll officials and voters.

Long Lines-

  • The bullet points listed in the box with information about long lines should be revised to include a recommendation for deploying additional personnel and deploying additional voting equipment to locations experiencing long lines.

 

barnwine 04/25/2008 03:32 PM