United States Election Assistance Comittee

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Shared Practices

Flu Season Contingency Plans 

In preparation for the 2012 elections, EAC is collecting and sharing flu season contingency plans from election officials at the state and local levels. Submit contingency plans to clearinghouse@eac.gov and sign up to be a contingency planning expert in the Election Official Exchange.  

City of Bristol, VA: Optical Scan Issue with Hand Sanitizer

Flu Season Contingency Plans 2009 Submissions  

State of Wisconsin Government Accountability Board

State Board of Elections, Virginia 

Contra Costa County Election Division, California

Loudoun County Electoral Board (Virginia)

The flu contingency plans for Loudoun County in the November 2009 election was and may continue to be:

  1. Special disinfectant wipes specifically for the touchscreen. 

  2. #2 pencils distributed with paper ballots; the pencil becomes the property of the voter they take with them. 

  3. Disinfectant wipes for all surfaces but not the touchscreen. 

  4. A small bottle of hand sanitizer distributed to each election officer to keep. 

  5. Training included special instructions: stay home if sick or running a temperature; call us immediately to attempt to locate a replacement. 

  6. If possible, we placed one and a half person extra in each precinct.  Many workers did call out sick but a replacement was already scheduled to work. 

  7. We asked Inova Loudoun Hospital to come to as many of our training sessions as possible to give flu shots. Of course, coming to all of our 24 sessions was not possible so they came to our two largest sessions. At the time the H1N1 shot was not available so everyone just had the seasonal flu shot. The hospital charged less than the going rate for the shot and accepted Medicare cards. Our election officers were pleased with this service and even if they were not there for the training session they came for the shot.

  8. We were prepared to offer mask and gloves for the officers who asked for them (some brought their own from home).  In the future we may place a set in each emergency first aid kit, just in case.

For additional information:

Loudoun County Electoral Board
801 Sycolin Rd. Suite 102
Leesburg, VA 20176
office 703-737-8247
fax 703-777-0622